Senior Operations Liaison Assistant, Canada Border Services Agency

 

SUMMARY OF DUTIES

Under the general direction of the Canada Border Services Agency (CBSA) International Network Manager (INM), delivers operational, administrative and financial support to the CBSA program at mission. Responsibilities include: 

• Prepare draft budget submissions, monitor expenditures and maintain financial tracking in accordance with departmental requirements 
• Process travel claims and related financial transactions using the mission’s financial management system 
• Coordinate, track and organize taskings and reporting across the INM team 
• Provide guidance and information on operational and technical matters to team members 
• Support program delivery through administrative coordination and stakeholder engagement consistent with CBSA operational priorities 

 

 

AREA OF SELECTION

This vacancy is open to all external and internal applicants currently residing in Japan, with a valid work authorization in Japan for the entire period of employment. Please note that the Embassy of Canada to Japan does not sponsor work authorisations, directly or indirectly. Candidates must meet all of the essential qualifications stated below, and applications must be received by the closing date. 

The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or other factor. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

 

 

ESSENTIAL QUALIFICATIONS

All essential qualifications will be assessed. Methods of assessments and screening of candidates may include but are not limited to: verification of credentials, resume and letters of presentation; interviews, exams and practical tests; presentations or other types of assessments. 

 

Education

This position requires:

• A degree from a recognized university or high school diploma with an acceptable combination of education, training and/or experience.

Note: Candidates will be required to provide proof of their education

 

Language

The Following languages and proficiency levels are required for this job. Candidates will be formally assessed or requested to provide proof of certification on these levels. 

 

Experience

In order to perform the duties relevant to this job, the following experience is required.

• A minimum of three (3) years' work experience in an office environment performing operational and administrative activities by applying and adhering to the relevant rules, policies, regulations, and legislations.
• Experience working for, or liaising with, government departments or organisations with a border management mandate.
• Conducting research, collecting, and analyzing information and providing operational reports.
• Experience providing financial and budgetary support, including monitoring expenditures, tracking budgets, and assisting with financial reporting.

 

Competencies

All competencies will be assessed. All competencies must be met prior to appointment. 

*For more information on competencies: Competency Dictionary

 

 

ASSET QUALIFICATIONS

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.

• Fluency in written and spoken French
• Experience working with legislation related to privacy of information
• Experience with tracking taskings within a team environment

 

 

OPERATIONAL REQUIREMENTS

Operational requirements will be assessed on a ``meet/does not meet`` basis and can be used to determine right fit of a candidate for the position.

• Normal hours of work for this position are in accordance with Locally-Engaged Staff regulations of 37.5 hours per week, in accordance with the Terms and Conditions of Employment for Locally Engaged Staff (LES) in Japan.
• The incumbent may be required to work flexible hours, including evenings and weekends on an as-needed basis.
• In some weeks, the incumbent may be required to work in excess of 37.5 hours. Overtime will be paid for all hours worked beyond 37.5 hours per week.
• This position requires full time, in-person on site presence at the Embassy of Canada
• Occasional travel within the area of responsibility may be required in support of CBSA operations
• The incumbent is required to adhere to Global Affairs Canada's Values and Ethics Code.

 

 

CONDITIONS OF EMPLOYMENT

Conditions of employment must be met or complied with before being appointed to a particular position. They are to be maintained throughout the employment period.

• Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.
• Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period.
• Other conditions of employment:
  • Must hold a valid passport for travel
  • Health assessment may be required at the discretion of the Head of Mission

 

Special Request from Mission / Additional Comments:

• Commuting assistanceis available (up to a monthly limit of JPY 18,300).
• Depending on the approval of management and job type, remote work may be available for up to one day per week.
• The Canadian Embassy is enrolled in Japan’s labor insurance (worker’s compensation insurance and employment insurance).

 

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HOW TO APPLY

Follow the below instructions to ensure your application can be considered. 

• You must submit your application using the "Apply online" function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date.
• Do not include personal data such as; age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Only include information relevant to the vacancy as requested in the above job poster.
• You must clearly demonstrate in answering the screening questions how you meet the qualifications of the vacancy. You must provide concrete and detailed examples that clearly explain where, when, and how you gained the qualification in each question box. Global Affairs Canada cannot make any assumptions about your studies nor experience. No additional information will be sought beyond what you submit in your online application.
• Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may (or may not) be used as a secondary source to validate the answers to the screening questions.
• Applications which do not include all the requested documents or information and/or which are not received by the closing date will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to CSDPIP.Candidates-CandidatesetCandidats.PPSCIP@international.gc.ca prior to the closing date. Failure to do so will result in the application being rejected.
• *If you are in a partially or fully qualified pool for a similar position with our mission, please include the process number and all relevant details in your application.

 

 

IMPORTANT NOTES

Carefully review the following:

• Employees of the Embassy of Canada to Japan are paid in Japanese Yen and must have a domestic Japanese bank account for the duration of their employment. Salary payments to overseas bank accounts will not be made under any circumstances. 
• Please note that the Embassy of Canada to Japan does not sponsor work authorizations directly or indirectly.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French).
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks may be sought for candidates.
• Please note that the Embassy of Canada to Japan does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Before an offer of employment can be made, successful candidates must provide a local residence address as proof of residence in the specified area of selection. This information is necessary to issue a letter of offer.
• We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated (during any phase of the evaluation process, please contact us at CSDPIP.Candidates-CandidatesetCandidats.PPSCIP@international.gc.ca to request specialized accommodation (a modification made to the standard assessment conditions, allowing individuals with disabilities to demonstrate their abilities on an assessment by removing barriers related to their specific needs). All information received in relation to accommodation will be kept confidential.
• The results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for similar term, indeterminate, part-time or full-time openings at the Embassy of Canada to Japan,  which might arise following the completion of this selection process.
• For Canadian citizens/residents and Canadian dual nationals, please note that it is your responsibility to enquire with the Canadian Revenue Agency about any possible taxation implications linked to an employment with the Government of Canada.
• The Government of Canada has established a multiple step salary scale as well as Terms and Conditions tailored to each country’s local labor environment. The Government of Canada does not negotiate salaries. Competitive benefits in line with local practices for each country are also provided in the gross compensation package.