Senior Media Relations Assistant

Summary of Duties:

 

Reporting to the Senior FPDS Officer (Head of the Communications Team), the Media Relations Assistant supports the Embassy's media relations program and possesses in-depth knowledge of Japanese media and media relations. This role involves a variety of media-related duties, including:

• Organizing and managing media events such as briefings, press conferences, media tours, and public outreach activities.

• Researching and preparing press releases

• Monitoring media and social media

• Analyzing media coverage quickly and effectively

• Preparing reports based on media analysis

• Assisting with media relations activities for high-level functions

• Preparing and coordinating social media content to ensure consistent messaging across all media channels.

This role requires keen awareness of current issues and trends in Japan, as well as opportunities and challenges. The ideal candidate is also familiar with the work environment of an embassy or international organization and capable of building and maintaining contacts in government, diplomatic, media, and other circles to arrange appropriate engagements.

 

Area of Selection:

This selection process is open to all applicants currently legally residing and eligible to work legally in Japan including all Embassy employees, spouse and dependents of Canada-based staff, and who meet all the essential qualifications and whose applications are received by the closing date.

Please note that the Embassy of Canada to Japan does not sponsor work authorizations directly or indirectly.

The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

 

ESSENTIAL QUALIFICATIONS

Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience.

Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications.

*Language will be assessed further during the process. 

 

Education:

Candidates will be required to provide proof of the completion of their education.

 

 

Language:

• Advanced Proficiency in English (written and spoken)
• Advanced Proficiency in Japanese (written and spoken)

 

 

Experience:

Minimum of two years of experience in at least three (3) of the following areas:

• Researching, writing and preparing text for publication, as well as editing and proof-reading various documents;
• Arranging briefings, interviews or meetings with media;
• Conducting media relations activities;
• Providing strategic communications advice;
• Analyzing and summarizing media coverage of various issues and reporting accordingly.

 

 

RATED REQUIREMENTS

The Rated Requirements are part of the essential qualifications and are relating to knowledge, abilities and competencies. Methods of assessment for rated requirements may include, but are not limited to, a written examination, an oral interview (online pre-recorded/live or in-person), role-play, practical tests, presentations and/or psychometric assessment.

 

Knowledge:

• Knowledge of the media markets in Japan and media relations;
• Knowledge of how to use social media to advance organizational objectives
• Knowledge of current affairs (trends, opportunities, challenges) in Japan.

 

 

Competencies:

• Initiative and Action Orientation
• Focus on Quality and Details
• Working with Others
• Judgement and Discretion
• Resilience and Adaptability
• Client Orientation
• Thinking things Through

 

 

Abilities: 

• Ability to communicate effectively orally and in writing in English and Japanese
• Ability to set priorities, meet deadlines and work under pressure

 

 

Asset Qualifications:

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.

• Fluency in written and spoken French
• Experience working on social media 
• Experience working in a diplomatic mission or an international organization in a similar position.

 

Operational Requirements:

 

Conditions of Employment:

Conditions of employment must be met or complied with before being appointed to a particular position, and are to be maintained throughout the employment while being the incumbent of this position.

- Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.

- Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period.

- Other conditions of employment:

The successful candidate must: 

• Health assessment may be requested at the discretion of the Head of Mission

 

 

Special Request from Mission / Additional Comments:

• Commuting assistance is available (up to a monthly limit of JPY 18,300).
• Depending on the approval of management and job type, remote work may be available for up to one day per week.
• The Canadian Embassy is enrolled in Japan's labor insurance (workers' compensation insurance and employment insurance).

 

How to Apply

• You must submit your application using the "Apply online" function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date.
• Do not include personal data such as; age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Please only include information relevant to the vacancy as requested in the job poster.
• You must clearly demonstrate in answering the screening questions how you meet the education and experience factors listed in the essential and asset qualifications. You must provide specific examples to demonstrate clearly how you meet the qualifications. Global Affairs Canada cannot make any assumptions about your studies nor experience. Simply saying you have the required qualifications or listing your current duties will not be sufficient. Instead, you must provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. No additional information will be sought beyond what you submit in your online application.
• Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may be used as a secondary source to validate the answers to the screening questions.
• Applications which do not include all of the requested documents or information and/or which are not received by the closing date will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to LES-E-Recruitment-MANIL@international.gc.ca prior to the closing date. Failure to do so will result in the application being rejected.

Important Notes

• Only applications submitted in one of the official languages of Canada will be accepted (English or French).
• The language requirement for this position is identified under the essential qualifications (language). In consequence, the assessment process for this vacancy will be conducted in English.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.

• Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks may be sought for candidates who succeeded all of the assessments.
• Please note that the Embassy of Canada to Japan does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Before an offer of employment can be made, successful candidates must provide a local residence address as proof of residence in the specified area of selection. This information is necessary to issue a letter of offer.
• As recently announced by the Government of Canada, the Policy for Mandatory Vaccination: Canada and the Mission Network is suspended as of June 20, 2022. The Government of Canada will continue to assess the need for additional public health measures, including the possible reintroduction of a vaccination mandate at a later date.
• We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please contact us at LES-E-Recruitment-MANIL@international.gc.ca to request specialized accommodation. All information received in relation to accommodation will be kept confidential.
• The results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for similar term, indeterminate, part-time or full-time openings at the Embassy of Canada to Japan which might arise following the completion of this selection process.
• For Canadian citizens/residents and Canadian dual nationals, please note that it is your responsibility to enquire with the Canadian Revenue Agency about any possible taxation implications linked to an employment with the Government of Canada.