Program Assistants, Corporate Services Delivery Point (CSDP) - Finance, LES HR, Contracting

 

SUMMARY OF DUTIES:

Note: This process may also be used to fill other LE-A2 positions (term and indeterminate) within the CSDP (Corporate Services Delivery Point) that may become available following completion of this selection process.

Corporate Service Delivery Points (CSDPs) provide operational services in finance, human resources for locally engaged staff (LES HR), and contracting & procurement to all missions in their respective regions of the world. Within the mission's financial, LES HR and contracting & procurement authorities, the CSDPs’ services are as follows:

• Finance: performing accounts payable and accounts receivable transactions, entering financial data into the Financial Administration System (FAS), completing bank reconciliations, providing financial advice and guidance including resolving issues regarding non-routine transactions, and banking;
• LES HR: delivering staffing & classification services, advice and support to client missions, adhering to departmental procedures in order to ensure a standardized and consistent approach throughout the network; and
• Contracting and Procurement: providing procurement transactions and support to client mission staff and management (under the lowest international Trade Agreement threshold signed by Canada with the other countries), providing contracting advice and guidance including issue resolution regarding non-routine transactions, overseeing the Regional Contract Review Board, and creating purchase orders (POs)/entering contracts into the FAS.
  

 

 

AREA OF SELECTION:

This selection process is open to external and internal applicants currently residing and authorized to work in the Philippines at the time of appointment, including Embassy employees, and dependents of Canada-based staff over 18 years of age, who meet all the essential qualifications and whose applications are received by the closing date. Candidates must be available to participate in any tests and/or interviews at the Embassy of Canada in the Philippines during the competitive process.

The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

 

 

ESSENTIAL QUALIFICATIONS

All essential qualifications will be assessed. Methods of assessments and screening of candidates may include but are not limited to: verification of credentials, resumés and letters of presentation; interviews, exams and practical tests; presentations or other types of assessments. 

 

Education

This position requires:

*Candidates will be required to provide proof of the completion of their education

• Bachelor's degree from a recognized university.

 

Language

The following languages and proficiency level are required for this job. 

• An advanced proficiency level (reading, writing, comprehension, and speaking) in English.

 

Experience

In order to perform the duties relevant to this job, the following experience is required:

• Significant* experience with computer applications, including Microsoft Office Suite.
• A minimum of 2 years recent ** experience in a client service position catering to internal or external clients.

*Significant is defined as having the breadth, experience, and knowledge to use shortcuts, formulas, and many other various tools within the suite of programs. 
**Recent is defined as within the last five (5) years. 

 

Competencies

All competencies will be assessed. All competencies must be met prior to appointment. 

• Technical: Knowledge of and ability to work with computer software (e.g. email spreadsheets, word processing, internet search)
• Analytical Thinking (Thinking Things Through)
• Achieving Results (Focus on Quality and Detail)
• Fundamental Behaviours (Client Orientation)
• Communication and Relations (Written Communication)
• Achieving Results (Initiative and Action Orientation)
• Teamwork and Leadership (Working with Others and Horizontal Leadership)

 

*For more information on competencies: Competency Dictionary

 

 

ASSET QUALIFICATIONS

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.

Experience in any of the following:

• Financial administration including but not limited to accounting, invoicing, accounts payable/receivable, or financial reporting.
• Human Resources administration, including staffing, recruitment, and/or HR admin and advisory support.
• Contracting, procurement, vendor management, contract administration.
• Working in a diplomatic mission or international organization. 

Competencies: 

• Resilience and Adaptability 
• Judgement and Discretion

 

 

OPERATIONAL REQUIREMENTS

Operational requirements will be assessed on a "meet/does not meet" basis and can be used to determine right fit of a candidate for the position.

• Hours of Work: Normal hours of work for this position are in accordance with Locally-Engaged Staff regulations of 37.5 hours per week.
• Overtime: Willingness to work overtime occasionally on short notice (i.e., evenings and weekends).

 

 

CONDITIONS OF EMPLOYMENT

Conditions of employment must be met or complied with before being appointed to a particular position and are to be maintained throughout the employment while being the incumbent of this position.

• Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.
• Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada. 
• Meet the employer's medical requirements by undergoing a medical evaluation by a physician.

 

 

HOW TO APPLY

Follow the below instructions to ensure your application can be considered.

• You must submit your application using the "Apply online" function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date.
• Do not include personal data such as; age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Please only include information relevant to the vacancy as requested in the job poster.
• You must clearly demonstrate in answering the screening questions how you meet the education and experience factors listed in the essential and asset qualifications. You must provide specific examples to demonstrate clearly how you meet the qualifications. Global Affairs Canada cannot make any assumptions about your studies nor experience. Simply saying you have the required qualifications or listing your current duties will not be sufficient. Instead, you must provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. No additional information will be sought beyond what you submit in your online application.
• Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may be used as a secondary source to validate the answers to the screening questions.
• Applications which do not include all the requested documents or information and/or which are not received by the closing date will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to CSDPIP.Candidates-CandidatesetCandidats.PPSCIP@international.gc.ca. prior to the closing date. Failure to do so will result in the application being rejected.
• *If you are in a partially or fully qualified pool for a similar position with our mission, please include the process number and all relevant details in your application. 

 

 

IMPORTANT NOTES

Carefully review the following:

• Please note that the Embassy of Canada to the Philippines does not sponsor work authorizations directly or indirectly.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French).
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks may be sought for candidates.
• Please note that the Embassy of Canada to the Philippines does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Before an offer of employment can be made, successful candidates must provide a local residence address as proof of residence in the specified area of selection. This information is necessary to issue a letter of offer.
• We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated (during any phase of the evaluation process, please contact us at CSDPIP.Candidates-CandidatesetCandidats.PPSCIP@international.gc.ca to request specialized accommodation (a modification made to the standard assessment conditions, allowing individuals with disabilities to demonstrate their abilities on an exam by removing barriers related to their specific needs). All information received in relation to accommodation will be kept confidential.
• The results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for similar term, indeterminate, part-time or full-time openings at the Embassy of Canada to the Philippines, which might arise following the completion of this selection process.
• For Canadian citizens/residents and Canadian dual nationals, please note that it is your responsibility to enquire with the Canadian Revenue Agency about any possible taxation implications linked to an employment with the Government of Canada.
• The Government of Canada has established a multiple step salary scale as well as Terms and Conditions tailored to each country’s local labor environment. The Government of Canada does not negotiate salaries. Competitive benefits in line with local practices for each country are also provided in the gross compensation package.