Program Assistant, IMC (anticipatory)

Summary of Duties:

Under the general supervision of an Officer, the successful candidate will support the delivery of Immigration, Refugees, and Citizenship Canada’s (IRCC) programs through: 

• processing of applications using procedural expertise and exercising judgement; 
• applying a developed knowledge of established guidelines; 
• conducting research to support information gathering for the processing of applications; 
• exercising initiative in organizing work; 
• tracking resources and  
• resolving difficult problems

The successful candidate may be required to travel within Tanzania and neighboring countries to support Officers on immigration interview trips and may be called upon to assist an Officer in reporting and with liaison, conduct program integrity verifications, liaise with Visa Application Centres, participate in promotion and recruitment activities or provide other support to clients. 

 

Area of Selection:

This position is open to internal and external candidates who have the right to reside and work in Tanzania who meet all the essential requirements stated and whose applications are received by the closing date. 

Please note that the High Commission of Canada to Tanzania does not sponsor work authorizations directly or indirectly.

The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

 

ESSENTIAL QUALIFICATIONS

Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience.

Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications.

*Language will be assessed further during the process. 

Education:

Candidates will be required to provide proof of the completion of their education.

• Post-secondary degree requiring minimum 2 years full-time study 

Language:

• Advanced level in English (comprehension, oral & written) 

Experience:

• Minimum of 12 months of *recent experience providing administrative/program support 

*Recent is defined as within the last 3 years 

 

RATED REQUIREMENTS

The Rated Requirements are part of the essential qualifications and are relating to knowledge, abilities and competencies. Methods of assessment for rated requirements may include, but are not limited to, a written examination, an oral interview (online pre-recorded/live or in-person), role-play, practical tests, presentations and/or psychometric assessment.

Competencies:

• Adaptability and Flexibility
• Client Focus 
• Demonstrating integrity and respect
• Effective Interactive Communication 
• Focus on Quality and Details
• Teamwork and Cooperation 
• Initiative and Action orientation

Abilities: 

• Ability to set priorities, organize time, and work effectively to meet deadlines
• Ability to use Microsoft Office Suite (Word, Excel, Outlook)
• Ability to analyze information

 

Asset Qualifications:

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.

• Basic French skills (comprehension and written)
• Technical ability and ability to use databases.
• A working knowledge of local languages in Burundi, Comoros, Rwanda, Seychelles, Tanzania, Uganda, and Zambia.
• Experience in using Global Case Management System (GCMS)
• Experience working in a diplomatic mission, international non-governmental organization, or a multi-lateral organization
• Experience working with refugee relocation or refugee resettlement programs
• Experience managing or coordinating corporate or organizational social media accounts

 

Operational Requirements:

• Able to work in a high pressure environment
• Some overtime required (on week days and/or during weekends if job demands)
• Travel within Tanzania and to neighboring countries may be required
• Normal work week is 37.5 hours
• Normal working hours are Monday to Thursday 7:30 to 16:00 and Fridays 7:30 to 13:00 (Unpaid half-hour (30 minute) lunch break per day and two (2) fifteen (15) minute paid breaks per day, no lunch break on Friday)

 

Conditions of Employment:

Conditions of employment must be met or complied with before being appointed to a particular position, and are to be maintained throughout the employment while being the incumbent of this position.

- Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.

-  Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period.

 

How to Apply

• You must submit your application using the "Apply online" function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date.
• Do not include personal data such as; age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Please only include information relevant to the vacancy as requested in the job poster.
• You must clearly demonstrate in answering the screening questions how you meet the education and experience factors listed in the essential and asset qualifications. You must provide specific examples to demonstrate clearly how you meet the qualifications. Global Affairs Canada cannot make any assumptions about your studies nor experience. Simply saying you have the required qualifications or listing your current duties will not be sufficient. Instead, you must provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. No additional information will be sought beyond what you submit in your online application.
• Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may be used as a secondary source to validate the answers to the screening questions.
• Applications which do not include all of the requested documents or information and/or which are not received by the closing date will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to LES-E-Recruitment-BRLIN@international.gc.ca prior to the closing date. Failure to do so will result in the application being rejected.

Important Notes

• Only applications submitted in one of the official languages of Canada will be accepted (English or French).
• The language requirement for this position is identified under the essential qualifications (language). In consequence, the assessment process for this vacancy will be conducted in English.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks may be sought for candidates who succeeded all of the assessments.
• Please note that the High Commission of Canada to Tanzania does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Before an offer of employment can be made, successful candidates must provide a local residence address as proof of residence in the specified area of selection. This information is necessary to issue a letter of offer.
• As recently announced by the Government of Canada, the Policy for Mandatory Vaccination: Canada and the Mission Network is suspended as of June 20, 2022. The Government of Canada will continue to assess the need for additional public health measures, including the possible reintroduction of a vaccination mandate at a later date.
• We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please contact us at LES-E-Recruitment-BRLIN@international.gc.ca to request specialized accommodation. All information received in relation to accommodation will be kept confidential.
• The results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for similar term, indeterminate, part-time or full-time openings at the High Commission of Canada to Tanzania which might arise following the completion of this selection process.
• For Canadian citizens/residents and Canadian dual nationals, please note that it is your responsibility to enquire with the Canadian Revenue Agency about any possible taxation implications linked to an employment with the Government of Canada.