Driver

SUMMARY OF DUTIES

Provides safe, secure, and professional transportation services for Embassy staff, official visitors, and dignitaries; receives and coordinates transportation requests, conducts route planning and verification, and monitors road and traffic conditions to ensure timely service delivery. Provides courier and logistical support services, including the delivery and collection of documents, packages, and other items. Maintains fleet vehicles through routine inspections, cleaning, servicing, record keeping, and coordination of maintenance activities. Processes transportation-related invoices, logbooks, and other documentation; provides general administrative support; and performs other related duties as required. 

  

AREA OF SELECTION

This position is open to all qualified candidates, including Embassy employees and the spouses, partners, and dependants of Canada-based staff, who meet all essential qualifications and whose applications are received by the closing date. Candidates must be available to participate in tests and/or interviews at the Embassy of Canada to Japan as part of the competitive process. Candidates must be eligible to work in Japan and possess all required work permits and visas. 

 

The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or other factor. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

 

ESSENTIAL QUALIFICATIONS

All essential qualifications will be assessed. Methods of assessments and screening of candidates may include but are not limited to: verification of credentials, resume and letters of presentation; interviews, exams and practical tests; presentations or other types of assessments. 

 
Education

This position requires

• A secondary/high school diploma (or equivalent) from a legally recognized Secondary/High School.

 Note: Candidates will be required to provide proof of their education

 

Language

The following languages and proficiency levels are required for this job. Candidates will be formally assessed or requested to provide proof of certification on these levels. 

• An intermediate proficiency level (reading, writing, comprehension, and speaking) in English.
• An intermediate proficiency level (reading, writing, comprehension, and speaking) in Japanese.

 

Experience

In order to perform the duties relevant to this job, the following experience is required.

• Recent experience (at least two years obtained in the last five years) in providing professional driving services. Applicants should include examples in their submission on how they meet this requirement.
• Experience delivering responsive and client-focused services while managing multiple requests and deadlines.
• Experience supporting office operations through the provision of administrative, logistical, and client service support.

 

Competencies

All competencies will be assessed. All competencies must be met prior to appointment. 

• Theoretical Knowledge
  • Basic knowledge of car mechanics
  • Excellent knowledge of Tokyo streets and surrounding areas
  • Expert knowledge and understanding of traffic rules and regulations   
• Technical Knowledge 
  • Ability to use a computer and Microsoft Office Suite 
  • Skill to change a flat tire using a vehicle’s emergency toolkit 
  • Ability to use navigation/GPS systems, read maps, judge distances and driving times, and plan routes 
• Judgement and discretion 
• Resilience and adaptability 
  • Ability to work under pressure and to handle multiple tasks
  • Resourcefulness in difficult situations
• Initiative and action orientation 
• Working with others
• Thinking things through 
  • Ability to analyse and interpret information efficiently according to established criteria
• Written Communication
  • Ability to effectively communicate in writing, in English
  • Ability to effectively communicate in writing, in Japanese
• Oral Communication
  • Ability to effectively communicate orally, in English
  • Ability to effectively communicate orally, in Japanese

 

*For more information on competencies: Competency Dictionary

 

ASSET QUALIFICATIONS

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.

• Proficiency in written and spoken French. 
• Experience working in an international organization such as an embassy, multilateral organization or multinational corporation.

   

OPERATIONAL REQUIREMENTS

Operational requirements will be assessed on a "meet/does not meet" basis and will be considered in determining a candidate's suitability for the position. 

• Willingness and ability to work a 40-hour work week, Monday to Friday, from 08:30 to 17:30 or from 09:00 to 18:00 with rotating schedules established to meet operational requirements and a one-hour lunch break, in accordance with the Terms and Conditions of Employment for Locally Engaged Staff (LES) in Japan. 
• Availability to work occasional overtime and duties outside regular working hours, including evenings and weekends, with advance notice where operationally feasible. 
• Ability to perform the physical duties of the position, including lifting, carrying, and moving items weighing up to 20 kg. 
• Ability to safely operate motor vehicles as required in the performance of duties.

 

CONDITIONS OF EMPLOYMENT

Conditions of employment must be met prior to appointment and maintained throughout the employment period.

• Valid work authorization: Ability to obtain and maintain valid work authorisation covering the entire period of employment.
• Security screening: Ability to obtain and maintain a Government of Canada Reliability Status (security clearance), which includes criminal record and credit checks.
• Driver's licence: Possession of a valid Japanese driver's licence for a minimum of ten (10) years. At the time of application, the licence must include medium vehicle classification and authorisation to operate both automatic and manual transmission vehicles. 
• Driving record: Ability to provide a Five-Year Driving Record Certificate (運転記録証明書(5年)). 
• Micro-bus qualification: Where the driver's licence does not include authorisation to operate a micro-bus, willingness to complete Embassy-funded training and obtain the required qualification. 
• Medical and vision requirements: Must be medically fit to perform the duties of the position, including the safe operation of a motor vehicle, as confirmed through a medical examination and report. The medical examination will be arranged and paid for by the Embassy prior to appointment and will be required annually throughout employment.
• Values and ethics: Compliance with Global Affairs Canada's Values and Ethics Code and all applicable mission policies and procedures.

 

HOW TO APPLY

Follow the below instructions to ensure your application can be considered. 

• You must submit your application using the "Apply online" function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date.
• Do not include personal data such as; age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Only include information relevant to the vacancy as requested in the above job poster.
• You must clearly demonstrate in answering the screening questions how you meet the qualifications of the vacancy. You must provide concrete and detailed examples that clearly explain where, when, and how you gained the qualification in each question box. Global Affairs Canada cannot make any assumptions about your studies nor experience. No additional information will be sought beyond what you submit in your online application.
• Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may (or may not) be used as a secondary source to validate the answers to the screening questions.
• Applications which do not include all the requested documents or information and/or which are not received by the closing date will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to CSDPIP.Candidates-CandidatesetCandidats.PPSCIP@international.gc.ca prior to the closing date. Failure to do so will result in the application being rejected.

*If you are in a partially or fully qualified pool for a similar position with our mission, please include the process number and all relevant details in your application.
   

IMPORTANT NOTES

Carefully review the following:

• Please note that the Embassy of Canada to Japan does not sponsor work authorizations directly or indirectly.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French).
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks may be sought for candidates.
• Please note that the Embassy of Canada to Japan does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Before an offer of employment can be made, successful candidates must provide a local residence address as proof of residence in the specified area of selection. This information is necessary to issue a letter of offer.
• We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated (during any phase of the evaluation process, please contact us at CSDPIP.Candidates-CandidatesetCandidats.PPSCIP@international.gc.ca to request specialized accommodation (a modification made to the standard assessment conditions, allowing individuals with disabilities to demonstrate their abilities on an assessment by removing barriers related to their specific needs). All information received in relation to accommodation will be kept confidential.
• The results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for similar term, indeterminate, part-time or full-time openings at the Embassy of Canada to Japan,  which might arise following the completion of this selection process.
• For Canadian citizens/residents and Canadian dual nationals, please note that it is your responsibility to inquire with the Canadian Revenue Agency about any possible taxation implications linked to an employment with the Government of Canada.
• The Government of Canada has established a multiple step salary scale as well as Terms and Conditions tailored to each country’s local labor environment. The Government of Canada does not negotiate salaries. Competitive benefits in line with local practices for each country are also provided in the gross compensation package.