Dispatcher

 

Summary of Duties:

Under the direction of the Deputy Management and Consular Officer (DMCO), the Dispatcher is responsible for coordinating and managing all client transport services. This includes scheduling and dispatching vehicles, ensuring timely and efficient transport operations, and maintaining communication with drivers and clients.

The Dispatcher will:

• Monitor and track vehicle locations and statuses.
• Help coordinate vehicle maintenance and repairs, ensuring all vehicles are in optimal condition.
• Maintain an up-to-date transport schedule and ensure timely dispatch of vehicles.
• Liaise with specialty shops for major repairs and maintenance.
• Manage inventory and order necessary parts and supplies.
• Provide recommendations to local management regarding vehicle conditions and transport operations.
• Manage the driver teamwork schedule.
• Ensure compliance with safety regulations and embassy policies.

 

Area of Selection:

This position is open to employees currently holding an indeterminate or term position at the Embassy of Canada, as well as temporary employees, who meet all essential qualifications and whose applications are received by the closing date.

Please note that the Embassy of Canada to Haiti does not sponsor work authorizations directly or indirectly.

The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

 

ESSENTIAL QUALIFICATIONS

Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience.

Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications.

*Language will be assessed further during the process.

Education:

Candidates will be required to provide proof of the completion of their education.

• • • Post-secondary diploma from a recognized institution in a discipline related to the job requirements (e.g., Business Administration, Management, Transport and Logistics, Human Resources, or a related discipline), or a combination of education and experience.

Language:

• • • Fluency in French (read, spoken and written).
    • Fluency in Créole (read, spoken and written).

Experience:

• • • Recent experience* of at least one year in logistics, fleet management, employee supervision, preferably within an international or governmental organization.
    • Recent experience* working as a driver.
    • Experience in supervising a team of at least 5 employees. 

*Recent is defined as within the last five (5) years.

 

RATED REQUIREMENTS

The Rated Requirements are part of the essential qualifications and are relating to knowledge, abilities and competencies. Methods of assessment for rated requirements may include, but are not limited to, a written examination, an oral interview (online pre-recorded/live or in-person), role-play, practical tests, presentations and/or psychometric assessment.

Knowledge:

• • • Knowledge of Microsoft 365 (Word, Excel, Outlook, Teams).
    • Knowledge of fleet management practices and inventory management.
    • Knowledge of Port-au-Prince and the main roadways of Haiti.
    • Knowledge of local driving regulations.

Competencies:

• • • Professional Integrity and good judgement.
    • Autonomy, Initiative and action orientation.
    • Attention to detail.
    • Teamwork & cooperation.
    • Client service focus.

Abilities:

• • • Ability to accurately prepare charts, tables, or plans in Word or Excel.
    • Ability to interpret and analyze information quickly and efficiently.
    • Ability to work under pressure, plan, organize, and manage multiple requests, and prioritize tasks.

Asset Qualifications:

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.

• • • Relevant experience in a similar role in a diplomatic mission or in an international organization.
    • Knowledge of English (spoken and written).

Operational Requirements:

• • • Normal working hours: 37.5 hours/week (Monday to Friday).
    • Ability to work occasional overtime outside normal working hours (e.g. early mornings, evenings and weekends) and potentially on short notice.
    • A combination of Haitian and Canadian statutory holidays, which means you will be required to work on certain Haitian holidays.
    • Must be physically able to do manual work.

Conditions of Employment:

Conditions of employment must be met or complied with before being appointed to a particular position, and are to be maintained throughout the employment while being the incumbent of this position.

• • • Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.
    • Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period.
    • Other conditions of employment: Valid driving licence.

 

How to Apply

• You must submit your application using the "Apply online" function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date.
• Do not include personal data such as: age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Please only include information relevant to the vacancy as requested in the job poster.
• You must clearly demonstrate in answering the screening questions how you meet the education and experience factors listed in the essential and asset qualifications. You must provide specific examples to demonstrate clearly how you meet the qualifications. Global Affairs Canada cannot make any assumptions about your studies nor experience. Simply saying you have the required qualifications or listing your current duties will not be sufficient. Instead, you must provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. No additional information will be sought beyond what you submit in your online application.
• Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may be used as a secondary source to validate the answers to the screening questions.
• Applications which do not include all of the requested documents or information and/or which are not received by the closing date will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to LES-E-Recruitment-BREU@international.gc.ca prior to the closing date. Failure to do so will result in the application being rejected.

 

Important Notes

• Only applications submitted in one of the official languages of Canada will be accepted (English or French).
• The language requirement for this position is identified under the essential qualifications (language). In consequence, the assessment process for this vacancy will be conducted in French.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks may be sought for candidates who succeeded all of the assessments.
• Please note that the Embassy of Canada to Haiti does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Before an offer of employment can be made, successful candidates must provide a local residence address as proof of residence in the specified area of selection. This information is necessary to issue a letter of offer.
• As recently announced by the Government of Canada, the Policy for Mandatory Vaccination: Canada and the Mission Network is suspended as of June 20, 2022. The Government of Canada will continue to assess the need for additional public health measures, including the possible reintroduction of a vaccination mandate at a later date.
• We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please contact us at LES-E-Recruitment-BREU@international.gc.ca to request specialized accommodation. All information received in relation to accommodation will be kept confidential.
• The results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for similar term, indeterminate, part-time or full-time openings at the Embassy of Canada to Haiti which might arise following the completion of this selection process.
• For Canadian citizens/residents and Canadian dual nationals, please note that it is your responsibility to enquire with the Canadian Revenue Agency about any possible taxation implications linked to an employment with the Government of Canada.