Director of the Official Residence

Summary of Duties:

Under the supervision of the Head of mission/Deputy Head of mission, the Director of the Official Residence oversees the design, planning, and delivery of services for the mission's and Official Residence's official events, including logistics, protocol, and promotion of interests, in addition to ensuring the development and implementation of the mission's events policy.

This includes reviewing all event proposals, making recommendations to ensure the success of events, managing resources, developing the events policy in collaboration with the mission's programs, drafting contracts and letters of agreement, and seeking opportunities in the region.

 

Area of Selection:

This position is open to candidates who are eligible to reside in France and work legally on a permanent basis in France as an employee at the time of application, and who meet all the prerequisites, i.e., all the essential qualifications and, where applicable, the qualifications that constitute an asset, and whose applications are received by the closing date.

Please note that the Embassy of Canada to France does not sponsor work authorizations directly or indirectly.

The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

 

ESSENTIAL QUALIFICATIONS

Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience.

Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications.

*Language will be assessed further during the process. 

 

Education:

Candidates will be required to provide proof of the completion of their education.

• Higher education diploma (two years of post-secondary education).

Language:

• Good knowledge of French (spoken and written).
• Intermediate knowledge of English (spoken).

 

Experience:

• Three years of recent experience, i.e., acquired within the last 10 years, in event management and hospitality.
• Experience in customer service.

RATED REQUIREMENTS

The Rated Requirements are part of the essential qualifications and are relating to knowledge, abilities and competencies. Methods of assessment for rated requirements may include, but are not limited to, a written examination, an oral interview (online pre-recorded/live or in-person), role-play, practical tests, presentations and/or psychometric assessment.

 

Knowledge:

•    Knowledge of Microsoft Office (Word, Excel).
•    Knowledge of standards and protocols in hospitality services.
•    Knowledge of health and safety principles for hospitality and event management services. 

 

Competencies:

•    Customer-focused approach.
•    Resilience and adaptability.
•    Judgment and discretion.
•    Demonstrating initiative and being action-oriented.

 

Abilities: 

• Organization and coordination of multiple events.
• Ability to negotiate and network.
• Effective management of budgets and resources.
• Ability to supervise employees by setting objectives, assigning and monitoring work, and providing coaching and advice.

 

Asset Qualifications:

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.

•    Training in hospitality, catering, or management.
•    At least three years of full-time experience in high-end catering.
•    Experience in a diplomatic mission, international organization, or multinational company.
•    Supervisory experience.

 

Operational Requirements:

•    Full-time position, 5 days/week, Monday through Friday.
•    Able and willing to work overtime on short notice, outside normal operating hours (weekends, evenings, holidays).

Conditions of Employment:

Conditions of employment must be met or complied with before being appointed to a particular position, and are to be maintained throughout the employment while being the incumbent of this position.

Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.

Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period.

 

How to Apply

• You must submit your application using the "Apply online" function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date.
• Do not include personal data such as; age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Please only include information relevant to the vacancy as requested in the job poster.
• You must clearly demonstrate in answering the screening questions how you meet the education and experience factors listed in the essential and asset qualifications. You must provide specific examples to demonstrate clearly how you meet the qualifications. Global Affairs Canada cannot make any assumptions about your studies nor experience. Simply saying you have the required qualifications or listing your current duties will not be sufficient. Instead, you must provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. No additional information will be sought beyond what you submit in your online application.
• Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may be used as a secondary source to validate the answers to the screening questions.
• Applications which do not include all of the requested documents or information and/or which are not received by the closing date will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to LES-E-Recruitment-BREU@international.gc.ca prior to the closing date. Failure to do so will result in the application being rejected.

Important Notes

• Only applications submitted in one of the official languages of Canada will be accepted (English or French).
• The language requirement for this position is identified under the essential qualifications (language). In consequence, the assessment process for this vacancy will be conducted in French.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.

• Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks may be sought for candidates who succeeded all of the assessments.
• Please note that the Embassy of Canada to France does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Before an offer of employment can be made, successful candidates must provide a local residence address as proof of residence in the specified area of selection. This information is necessary to issue a letter of offer.
• As recently announced by the Government of Canada, the Policy for Mandatory Vaccination: Canada and the Mission Network is suspended as of June 20, 2022. The Government of Canada will continue to assess the need for additional public health measures, including the possible reintroduction of a vaccination mandate at a later date.
• We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please contact us at LES-E-Recruitment-BREU@international.gc.ca to request specialized accommodation. All information received in relation to accommodation will be kept confidential.
• The results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for similar term, indeterminate, part-time or full-time openings at the Embassy of Canada to France which might arise following the completion of this selection process.
• Please note that Canadian citizens working at the Embassy of Canada in France are considered as fiscal non-residents and must pay their income taxes in Canada and their social security contributions in France. It is the candidate's responsibility, and not the Embassy, to inquire with the Canadian Revenue Agency and the appropriate French authorities about any possible fiscal incidence of a position with the Embassy of Canada in France.