Consular Clerk, LE-A1 (Anticipatory)

 
Provides clerical and administrative support to the consular and/or passport and/or citizenship program in a mission. This includes: 

• Receives, logs and distributes incoming mail;
• Prepares outgoing mail for the consular, passport and citizenship programs;
• Performs completeness checks for citizenship applications, and prepares for on-wards processing;
• Maintains and updates information in systems and spreadsheets;
• Provides Back-up and surge capacity when needed to process passport applications;
• Performs other tasks as required. 

This position is open to applicants residing in China at the time of appointment who meet all essential qualifications and whose applications are received by the closing date.  

The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.  

 

Essential Qualifications:

Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience. Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications.   

• Proficiency in Microsoft Office Suite including Word, Excel, Outlook 

• Ability to communicate effectively orally and in writing 

Competencies:

• Resilience and Adaptability
• Client Orientation
• Focus on Quality and Details
• Working with others
• Thinking things Through
• Initiative and action-orientation
• Judgment and Discretion  

Conditions of employment must be met or complied with before being appointed to a particular position, and are to be maintained throughout the employment while being the incumbent of this position. 

- Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period. The Embassy / Consulates can only facilitate working visas for Canadian citizens 

- Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period. 

- Other conditions of employment: 

• Passport Certification - undergo and succeed the Passport Certification within 6 months of appointment. 

• You must submit your application using the "Apply online" function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date. 

• Do not include personal data such as; age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Please only include information relevant to the vacancy as requested in the job poster.  

• You must clearly demonstrate in answering the screening questions how you meet the education and experience factors listed in the essential and asset qualifications. You must provide specific examples to demonstrate clearly how you meet the qualifications. Global Affairs Canada cannot make any assumptions about your studies nor experience. Simply saying you have the required qualifications or listing your current duties will not be sufficient. Instead, you must provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. No additional information will be sought beyond what you submit in your online application.  

• Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may be used as a secondary source to validate the answers to the screening questions.  

• Applications which do not include all of the requested documents or information and/or which are not received by the closing date will be rejected.  

• Candidates who are unable to submit their application due to technical difficulties must report these to China-recruitment@international.gc.ca prior to the closing date. Failure to do so will result in the application being rejected.