Common Services Coordinator Transport

SUMMARY OF DUTIES

Under the direction of the Deputy Management and Consular Officer (DMCO), the Transportation Team Coordinator plays a supervisory role over the dispatcher and mechanic and ensures the overall efficiency of transportation operations. The incumbent is primarily responsible for the overall coordination of the service, as well as administrative follow-up, ensuring rigorous management of resources, schedules, and procedures.

In this capacity, the Coordinator will:

• Supervise the dispatcher and mechanic
• Ensure the quality and consistency of fleet management, including maintenance, vehicle dispatching, and schedule planning
• Ensure administrative follow-up of transportation activities (reports, records, compliance, and documentation)
• Monitor vehicle usage and status
• Coordinate vehicle maintenance and repairs
• Liaise with external suppliers and specialized workshops for major repairs
• Manage drivers’ schedules and optimize the use of resources
• Manage inventory, including the procurement of spare parts and garage equipment
• Provide analyses and recommendations to management and headquarters regarding the condition of the fleet
• Ensure compliance with Embassy policies, internal procedures, and safety standards

 

AREA OF SELECTION

This position is open to all candidates, provided they meet all the essential qualifications and their application is received before the closing date.

The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or other factor. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture.

Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

Please note that the Embassy of Canada to Haiti does not sponsor work authorizations directly or indirectly.

 

ESSENTIAL QUALIFICATIONS

All essential qualifications will be assessed. Methods of assessments and screening of candidates may include but are not limited to: verification of credentials, resume and letters of presentation; interviews, exams and practical tests; presentations or other types of assessments. 

 

Education

• Post-secondary diploma from a recognized institution in a discipline related to the requirements of the position (e.g. Business Administration, Management, Transportation and Logistics, Human Resources, or a related field),
  OR
• An equivalent combination of education and experience.

Note: Candidates will be required to provide proof of their education

 

Language

The Following languages and proficiency levels are required for this job. Candidates will be formally assessed or requested to provide proof of certification on these levels. 

• An advanced proficiency level (reading, writing, comprehension, and speaking) in French.
• An intermediate proficiency level (reading, writing, comprehension, and speaking) in Créole.

 

Experience

In order to perform the duties relevant to this job, the following experience is required.

• Recent* experience of at least one year in logistics, fleet management, coordination of operational activities, coordination of equipment or vehicle maintenance, transportation management, or coordination of field personnel (e.g. drivers, technicians, operators), preferably within an international or governmental organization;

  • Recent* experience of at least one year supervising a team of at least five employees.

   

   

*Recent experience is defined as experience normally acquired within the last five years.

 

Competencies

All competencies will be assessed. All competencies must be met prior to appointment. 

• Knowledge of transportation coordination (logistic and operation activities)
• Knowledge of fleet management (including inventory and equipment)
• Knowledge of Microsoft 365 (Word, Excel, Outlook, Teams);
• Teamwork and Leadership (Working with Others and Horizontal Leadership)
• Analytical Thinking (Strategic Thinking and Decision Making)
• Excellent written and oral communication skills in French (advanced level) and good communication skills in Creole (intermediate level).
• Client Orientation
• Resilience and Adaptability

*For more information on competencies: Competency Dictionary

 

ASSET QUALIFICATIONS

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.

• Relevant experience in a similar position within a diplomatic mission or an international organization;
• Knowledge of English (spoken and written).

 

OPERATIONAL REQUIREMENTS

Operational requirements will be assessed on a ``meet/does not meet`` basis and can be used to determine right fit of a candidate for the position.

• Hours of Work: Normal hours of work of work for this position are in accordance with Locally-Engaged Staff regulations of 37.5 hours per week.
• Overtime: Willingness to work overtime on short notice.
• Ability to work in a variable security environment
• A combination of Haitian and Canadian holidays, meaning that you will be required to work on some Haitian holidays

 

CONDITIONS OF EMPLOYMENT

Conditions of employment must be met or complied with before being appointed to a particular position. They are to be maintained throughout the employment period.

• Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.
• Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada. 
• Détenir un permis de conduire valide.

 

HOW TO APPLY

Follow the below instructions to ensure your application can be considered. 

• You must submit your application using the "Apply online" function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date.
• Do not include personal data such as; age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Only include information relevant to the vacancy as requested in the above job poster.
• You must clearly demonstrate in answering the screening questions how you meet the qualifications of the vacancy. You must provide concrete and detailed examples that clearly explain where, when, and how you gained the qualification in each question box. Global Affairs Canada cannot make any assumptions about your studies nor experience. No additional information will be sought beyond what you submit in your online application.
• Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may (or may not) be used as a secondary source to validate the answers to the screening questions.
• Applications which do not include all the requested documents or information and/or which are not received by the closing date will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to LES-E-Recruitment-BREU@international.gc.ca prior to the closing date. Failure to do so will result in the application being rejected.
• *If you are in a partially or fully qualified pool for a similar position with our mission, please include the process number and all relevant details in your application.

 

IMPORTANT NOTES

Carefully review the following:

• Please note that the Embassy of Canada to Haiti does not sponsor work authorizations directly or indirectly.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French).
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks may be sought for candidates.
• Please note that the Embassy of Canada to Haiti does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Before an offer of employment can be made, successful candidates must provide a local residence address as proof of residence in the specified area of selection. This information is necessary to issue a letter of offer.
• We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated (during any phase of the evaluation process, please contact us at LES-E-Recruitment-BREU@international.gc.ca to request specialized accommodation (a modification made to the standard assessment conditions, allowing individuals with disabilities to demonstrate their abilities on an assessment by removing barriers related to their specific needs). All information received in relation to accommodation will be kept confidential.
• The results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for similar term, indeterminate, part-time or full-time openings,  which might arise following the completion of this selection process.
• For Canadian citizens/residents and Canadian dual nationals, please note that it is your responsibility to enquire with the Canadian Revenue Agency about any possible taxation implications linked to an employment with the Government of Canada.
• The Government of Canada has established a multiple step salary scale as well as Terms and Conditions tailored to each country’s local labor environment. The Government of Canada does not negotiate salaries. Competitive benefits in line with local practices for each country are also provided in the gross compensation package.