Common Services Assistant (HR/Finance)

Selection Process Nº: 211036-6

Salary: INR 795,350 per annum (non-negotiable); 13th month bonus (equal to one-month salary). Per current terms and conditions: a performance based yearly salary increase and paid overtime.

Contract Type: Indeterminate (Full-time)

Term Details: This position is a LES (Locally Engaged Staff), subject to the Terms and Conditions of Employment for LES in the High Commission of Canada to India.

Job Function: Administrative

Classification: LE - A2

Location: High Commission of Canada to India

Number of Vacancies: 2 positions in Human Resources; 1 position in Finance | 2 postes en Ressources Humaines; 1 poste en Finance

Closing date for application: 25 May, 2025 at 23:59 UTC/GMT +5:30

Summary of Duties:  
 
The objective of this competition is to fill vacancies at the LE-A2 level in the Human Resources & Finance sections at the High Commission. The pool of qualified candidates created from this selection process can be used for future vacancies in various programs at the mission, including Common Services. 
 
Step into a dynamic role where collaboration, efficiency, and analytical thinking drive success! As a member of our team, you’ll play a key role in streamlining operations, optimizing processes, and leveraging data insights to enhance decision-making. The following positions will be filled:  
 
Human Resource Assistant (2 positions)  
 
In this role, you’ll support the Human Resources section by managing records, analyzing workforce data, and assisting with official policy implementation. You’ll contribute to process improvements, help identify solutions to complex problems, and work to ensure compliance with regulations and responsible information management.  
 
This position offers exposure to a broad range of HR-related activities, focusing on efficiency and operational excellence within Canada’s diplomatic mission in India. 
 
If you have strong analytical and communication skills, a keen eye for detail, and a passion for improving operations through data-driven solutions, this opportunity is for you!  
 
Finance Assistant (1 position)  
 
In this role, you’ll deliver financial and analytical support across various functional teams, ensuring accurate financial reporting, smooth transactions, and effective budget management. You’ll assist with banking operations, financial reconciliation, and information management while serving as a trusted resource for internal clients.  
 
This opportunity also offers exposure to a diverse range of financial operations, contributing to Canada’s diplomatic mission in India.  
 
If you have a keen eye for detail, thrive in a structured environment with a client service focus, and enjoy applying financial expertise to real-world challenges, this role is for you!  
 
Important Note: 
 
Candidates who apply to this selection process should clearly indicate whether they are interested in the Human Resources Assistant position or the Finance Assistant position, or both positions. They may also be considered for potential future vacancies. 
 
 
Area of Selection: 
 

This selection process is open to all individuals who are currently residing and eligible to work in India and employees of the High Commission of Canada and Canadian missions in India, who meet all the essential requirements stated below, and whose applications are received by the closing date. 

Please note that the High Commission of Canada to India does not sponsor work authorizations directly or indirectly. 

The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies. 

ESSENTIAL QUALIFICATIONS 

Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience. Candidates must clearly demonstrate when applying for the position how they meet each of these essential qualifications. *Language will be assessed further during the process.  

 

Education: 

Candidates will be required to provide proof of the completion of their education. 

  • Government recognized university degree in any discipline, with Finance and/or Accountancy as one of the completed subjects. Please provide a final year mark sheet* as part of your application   

* Academic transcript, student report, report card etc. are also accepted. 

 

Language: 

  • Advanced proficiency in English (oral and written) 

  • Advanced proficiency in Hindi (oral) 

Experience: 

Mandatory requirements: 

  • Recent experience in research and analysis, writing reports. * 

  • Recent experience in events, visits, meetings and/or conference coordination.  * 

  • Recent experience in a client-facing role * 

Additional requirements: 

For the Human Resources Assistant position:

  • A minimum of 2 years' recent* experience is required, including some experience using data management software to manage human resources data (please specify which software program you have used, including details about which modules/functions and for what purpose.) 

For the Finance Assistant position, 

  • A minimum of 2 years' recent experience is required, including some experience using SAP, specifically the Financial Accounting module (please specify level of experience with SAP, including details about the modules/functions you have used and for what purpose.)  

* Recent experience is defined as normally acquired within the last five (5) years 

RATED REQUIREMENTS 

The Rated Requirements are part of the essential qualifications and relate to knowledge, abilities and competencies. Methods of assessment for rated requirements may include, but are not limited to, a written examination, an oral interview online, pre-recorded or in-person, role-play, practical tests, presentations and/or psychometric assessment. 

 

Knowledge: 

For both positions candidates must have: 

  • Knowledge of best practices in information management 

  • Knowledge of best practices in budget management 

  • Knowledge of standard office administrative practices, processes, and procedures 

 

For the Human Resources Assistant position candidates must have:  

  • Knowledge of Fundamental Human Resources Principles 

  • Knowledge of best practices in Human Resources Management 

 

For the Finance Assistant position candidates must have:  

  • Knowledge of Fundamental Accounting Principles 

  • Knowledge of best practices in Finance and Accounting 

 

Competencies: 

  • Thinking Things Through 

  • Focus on Quality 

  • Written Communication (in English) 

  • Client Orientation 

  • Initiative and Action Orientation 

  • Working Well with Others and Horizontal Leadership 

  • Oral Interaction 

Asset Qualifications: 

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications. 

The following are optional criteria and applicants do not need to have these to apply, however some preference may be given to candidates that have some or all these additional criteria or competencies.   

Please indicate if you meet any of these criteria in your cover letter. 

  • Ability to communicate in French (orally and/or in writing)  

  • Advanced proficiency in Hindi (written) 

  • Experience working with WebHR 

  • Experience working with corporate banking 

  • Experience working with GST compliance 

  • Experience using Artificial Intelligence (AI) tools in a professional setting 

  • Experience with and/or knowledge of Power BI 

  • Work experience in a diplomatic mission and/or international organization 

 Operational Requirements: 

  • Hours of work will be 37.5 hours/week.  

  • Be able and committed to working additional hours as required, and on short notice, during evenings and weekends.    

  • Must be willing to travel domestically within India and internationally (if required). 

  • The High Commission operates a schedule of public holidays according to a combination of Indian and Canadian dates, which means you will be required to work on certain Indian holidays. 

  • The employee is able and available to work on a full-time basis in-person at the mission or mission designated location, which may include working from home on certain occasions. 

Conditions of Employment: 
 

Conditions of employment must be met or complied with before being appointed to a particular position and are to be maintained throughout the employment while being the incumbent of this position. 

  • Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period. 

  • Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period. 

How to Apply 
 
  • You must submit your application using the "Apply online" function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date. 
  • Do not include personal data such as; age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Please only include information relevant to the vacancy as requested in the job poster. 
  • You must clearly demonstrate in answering the screening questions how you meet the education and experience factors listed in the essential and asset qualifications. You must provide specific examples to demonstrate clearly how you meet the qualifications. Global Affairs Canada cannot make any assumptions about your studies nor experience. Simply saying you have the required qualifications or listing your current duties will not be sufficient. Instead, you must provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. No additional information will be sought beyond what you submit in your online application. 
  • Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may be used as a secondary source to validate the answers to the screening questions. 
  • Applications which do not include all of the requested documents or information and/or whose are not received by the closing date will be rejected. 
  • Candidates who are unable to submit their application due to technical difficulties must report these to LES-E-Recruitment-MANIL@international.gc.ca prior to the closing date. Failure to do so will result in the application being rejected. 

Important Notes 

  • Only applications submitted in one of the official languages of Canada will be accepted (English or French).  
  • The language requirement for this position is identified under the essential qualifications (language). In consequence, the assessment process for this vacancy will be conducted in English.  
  • Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.  
  • Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder.  
  • Reference checks may be sought for candidates who succeeded all of the assessments.  
  • Please note that the High Commission of Canada to India does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.  
  • Before an offer of employment can be made, successful candidates must provide a local residence address as proof of residence in the specified area of selection. This information is necessary to issue a letter of offer.  
  • As recently announced by the Government of Canada, the  Policy for Mandatory Vaccination: Canada and the Mission Network  is suspended as of June 20, 2022. The Government of Canada will continue to assess the need for additional public health measures, including the possible reintroduction of a vaccination mandate at a later date.  
  • We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please contact us at LES-E-Recruitment-MANIL@international.gc.ca to request specialized accommodation. All information received in relation to accommodation will be kept confidential.  
  • The results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for similar term, indeterminate, part-time or full-time openings at the High Commission of Canada to India which might arise following the completion of this selection process.  
  • For Canadian citizens/residents and Canadian dual nationals, please note that it is your responsibility to enquire with the Canadian Revenue Agency about any possible taxation implications linked to an employment with the Government of Canada.