Administrative Assistant (Term Contract)

Selection Process Nº: 211891-6

Salary: DOP 869,013 per year before taxes (fixed salary)

Contract Type: 1-year Term, Full time (37.5 hours per week)

Term Details: This position is a Locally Engaged Staff position, subject to the Terms and Conditions of Employment for LES in the Dominican Republic.

Job Function: Administrative

Classification: LE-A2

Location: Embassy of Canada in the Dominican Republic in Santo Domingo

Number of Vacancies: 1

Closing date for application: 5 June, 2025 at 23:59 (Eastern Time, CANADA Time Zone)

Please use an online "time zone converter" to identify the specific closing hour in your country. 

Please consider that our application form has several pages to be filled, therefore, please take the time to complete it and correctly submit your application within the deadline 

(1) vacancy, however, the results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for similar indeterminate, term, part-time, or full-time openings in the Dominican Republic which might arise following the completion of this selection process.

 

Summary of Duties: 

As part of the administrative services program at our Embassy, you’ll play a unifying role between clients and the staff from the different programs in our embassy, as well as a support role by addressing the inquires of a visitor / caller (in English, French and Spanish) and by ensuring that office operations run smoothly. Other duties you’ll perform are:  

  • Supporting the logistics of events, visits and travel arrangements
  • Coordinating transportation requirements and other dispatching duties;
  • Receiving, sending and directing mail and packages for the post;
  • Ensuring that all payments and process are adhered to as per our internal policies and procedures.
  • Supporting the overall work of the section and performing other program related duties, as required.   

 

Area of selection/Eligibility: 

This position is open any person currently residing and legally able to work in the Dominican Republic. 

Please note that the Embassy of Canada to the Dominican Republic does not sponsor work authorizations directly or indirectly; and does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs. 

The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies. 

 

How to Apply 

Only candidates who follow the steps below will proceed into the next stage of the staffing process:  

  • You must submit your application using the "Apply online" function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date.
  • When you apply for the position, you must use a personal e-mail address (not a corporate or educational e-mail). 
  • Do not include personal data such as: age, date of birth, gender, marital status, family status, religion or a picture in your application form nor CV. Please only include information relevant to the vacancy as requested in the job poster.
  • You must provide concrete and detailed examples that clearly explain where, when, and how you gained and meet the experience and education factors listed in the essential qualifications.  The Embassy of Canada will not seek additional information nor make any assumptions about your studies nor experience. Simply saying you have the required qualifications or listing your current duties will not be sufficient and may result in your application being rejected.
  • Candidates must upload a CV in English or French. This document may be used as a secondary source to validate the answers to the screening questions. Applications which do not include all the requested documents, that fail to properly answer the screening questions, and/or not completed by the closing date will be rejected.
  • Candidates who are unable to submit their application due to technical difficulties must report these to the help desk chat located at the bottom of the Application Form, nevertheless, any incomplete application after the closing date will be rejected.
  • Candidates are responsible for saving a copy of the job poster for future reference (please note it won’t be available after the closing date and the recruitment team won’t be able to provide a copy).   

 

Essential qualifications  

Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience. 

Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications. 

*Language will be assessed further during the process. 

Education: 

Candidates will be required to provide proof of the completion of their education. 

  • A high school diploma from a legally registered institution  

Language: 

Experience: 

Experience working for a public or private organization in the following fields: 

  • Providing administrative support / performing clerical duties
  • Providing client service and dealing with the general public in person, by telephone, and/or electronic messaging,
  • Using MS Office Suite, e.g., Word, Excel 

 

Rated qualifications  

The Rated Requirements are part of the essential qualifications and relate to knowledge, abilities and competencies. Methods of assessment for rated requirements may include, but are not limited to, a written examination, an oral interview (online, pre-recorded or in-person), and reference checking. All qualifications must be met. 

Competencies 

  • Judgement and Discretion
  • Effective interactive communication (oral and written in the essential languages)
  • Focus on quality and details
  • Thinking things through, including the ability to prioritize tasks
  • Working with others
  • Initiative and action orientation
  • Client orientation
  • Resilience and flexibility 

Click here for a brief description of each competency 

 

 

Asset Qualifications 

Preference may be given to candidates who meet the Asset Qualifications. Candidates must clearly demonstrate in their application and as required, during the selection process, how they meet any of the following asset qualifications: 

  • Intermediate or higher written and spoken proficiency in French (similar to B2 in the CEFR)
  • Experience working as a receptionist or administrative assistant in a corporate office. 

 

Operational Requirements 

  • Willingness to work shift work and overtime, often on short notice (including evenings and weekends). 
  • Willingness and ability to work in a combination of Dominican and Canadian statutory holidays, which means you will be required to work on certain Dominican holidays.  
  • Due to the nature of the Consular services, this position requires to be working onsite (Monday to Friday).  

 

Conditions of Employment 

Conditions of employment must be met or complied with before being appointed to a particular position and are to be maintained throughout the employment while being the incumbent of this position. 

  • Holding a valid work authorization covering the entire employment period  
  • Security screening: maintain a Reliability Status (security level) from the Government of Canada, which includes a criminal and credit background check. 

 

Important Notes 

  • Only applications submitted in one of the official languages of Canada will be accepted (English or French).
  • Applicants may ask to be assessed in the official language of their choice; however, some assessments may only be conducted in Spanish since candidates must demonstrate they meet each essential qualification in order to be eligible for an appointment.
  • Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
  • Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder.
  • Reference checks may be sought for candidates who succeeded all of the assessments.
  • Before an offer of employment can be made, successful candidates must provide a local residence address as proof of residence in the specified area of selection. This information is necessary to issue a letter of offer.
  • We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please contact us at LES-E-Recruitment-MXICO@international.gc.ca to request specialized accommodation. All information received in relation to accommodation will be kept confidential.
  • For Canadian citizens/residents and Canadian dual nationals, please note that it is your responsibility to enquire with the Canadian Revenue Agency about any possible taxation implications linked to an employment with the Government of Canada.
  • The tentative start date of this position is July 2025; however, some delays may occur during this selection process.