Account Payable Assistant, CSDP

Summary of Duties:   

 

The Account Payable Assistant in the Common Services Delivery Point (CSDP) (located in the Embassy of Canada in the Philippines) works under the supervision of the Accounts Payable Officer and is responsible for auditing transactions, providing data entry and administrative support for account payable activities to 35 clients, all Canadian Embassies and Consulates in Asia. This includes inputting and maintaining data in the Financial Management System (SAP), processing invoices for payment, auditing, verifying financial claims, reconciling payments, and providing guidance and training to clients. The successful candidate also acts as the initial point of contact for clients, answering inquiries, and explaining financial procedures and policies while suggesting ways to improve clients’ financial operations. They are also responsible for staying up to date with procedural changes, identifying operational problems, and suggesting ways to improve clients' financial operations.

 

AREA OF SELECTION 

This selection process is open to external applicants legally residing in the Philippines at the time of appointment and to mission employees occupying an indeterminate or term position, including emergency employees. Candidates must be legally authorized to work in the Philippines. 

 

Please note that the Embassy of Canada to the Philippines does not sponsor work authorizations directly or indirectly. 

 

The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

 

ESSENTIAL QUALIFICATIONS 

Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience. 

Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications.

 *Language will be assessed further during the process. 

 

Education 

 Candidates will be required to provide proof of the completion of their education.  

• Bachelor’s degree in Commerce, Business Administration, Finance, Accounting or acceptable relevant experiences (as stated below)   

 

Experience

Minimum of 3 years of recent* experience (consecutive/non-consecutive) in the areas mentioned below.  

• Experience, with financial processes, such as processing claims in an enterprise resource planning (ERP) software (e.g. SAP);  

• Experience with data input and managing information electronically and record keeping; and  

• Experience in communicating with internal and external clients on policies, regulations, and procedures.  

*”Recent” experience is defined as within the last 4 years and include internships (internships are recognised as work experience).  

 

Language

• Intermediate fluency in English (reading, writing, speaking) 

 

RATED REQUIREMENTS

The Rated Requirements are part of the essential qualifications and are relating to knowledge, abilities and competencies. Methods of assessment for rated requirements may include, but are not limited to, a written examination, an oral interview (online pre-recorded/live or in-person), role-play, practical tests, presentations and/or psychometric assessment.

Knowledge

• Demonstrated knowledge of information management for payables, including proper documentation, generally accepted accounting principles

 

Abilities

• Effective communication skills in English to make appropriate recommendations to management and clients.
• Ability to use computer software and systems, including Microsoft 365 (especially Outlook, Excel, and PowerPoint)
• Ability to coordinate conflicting priorities within tight deadlines and meet work targets in a fast-paced office environment
• Ability to work both independently and as part of a team

Competencies

• Working with others
• Judgement and Discretion 
• Focus on Quality and Details 

 

Asset Qualifications

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.

 

• Fluency in French (reading, writing, speaking)
• Certified Public Accountant (CPA) or other professional Accounting designation
• Work experience with SAP FI, SAP MM, SAP BW
• Experience working in a diplomatic mission or international organization
• Knowledge of the financial and contracting processes in the Canadian federal government as it applies to embassies

 

Operational Requirements

• Hours of work: Normal hours of work for this position are in accordance with Locally-Engaged Staff regulations of 37.5 hours per week.
• The successful candidate must be willing to work overtime on occasion and when required.

 

Conditions of Employment

Conditions of employment must be met or complied with before being appointed to a particular position, and are to be maintained throughout the employment while being the incumbent of this position.

- Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period. 

- Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period.

- Other conditions of employment:  

The successful candidate must:

• • • Meet the employer’s medical requirements by undergoing a medical evaluation by a physician.
    • Be able and committed to working additional hours as required, and on short notice, during evenings and weekends.
    • Be able to travel both locally and abroad.

 

How to Apply

 

• You must submit your application using the "Apply online" function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date.
• Do not include personal data such as; age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Please only include information relevant to the vacancy as requested in the job poster.
• You must clearly demonstrate in answering the screening questions how you meet the education and experience factors listed in the essential and asset qualifications. You must provide specific examples to demonstrate clearly how you meet the qualifications. Global Affairs Canada cannot make any assumptions about your studies nor experience. Simply saying you have the required qualifications or listing your current duties will not be sufficient. Instead, you must provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. No additional information will be sought beyond what you submit in your online application.
• Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may be used as a secondary source to validate the answers to the screening questions.
• Applications which do not include all of the requested documents or information and/or which are not received by the closing date will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to LES-E-Recruitment-MANIL@international.gc.ca prior to the closing date. Failure to do so will result in the application being rejected.

Important Notes

 

• Only applications submitted in one of the official languages of Canada will be accepted (English or French).
• The language requirement for this position is identified under the essential qualifications (language). In consequence, the assessment process for this vacancy will be conducted in English.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks may be sought for candidates who succeeded all of the assessments.
• Please note that the Common Services Delivery Points in Manila does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Before an offer of employment can be made, successful candidates must provide a local residence address as proof of residence in the specified area of selection. This information is necessary to issue a letter of offer.
• As recently announced by the Government of Canada, the Policy for Mandatory Vaccination: Canada and the Mission Network is suspended as of June 20, 2022. The Government of Canada will continue to assess the need for additional public health measures, including the possible reintroduction of a vaccination mandate at a later date.
• We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please contact us at LES-E-Recruitment-MANIL@international.gc.ca to request specialized accommodation. All information received in relation to accommodation will be kept confidential.
• The results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for similar term, indeterminate, part-time or full-time openings at the Common Services Delivery Points in Manila which might arise following the completion of this selection process.
• For Canadian citizens/residents and Canadian dual nationals, please note that it is your responsibility to enquire with the Canadian Revenue Agency about any possible taxation implications linked to an employment with the Government of Canada.